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 Adelaide Aces 2006 AGM Minutes
MEETING NAME ADELAIDE ACES AGM
Date: 08/10/06
Time: 11.30am – 12.40pm
Location: Peregrine Park
Present:
M Sporne, G Sporne, J Tapfield, T Prior, D Gilbert, W Adams, A Adams, H Finlay, K Davis, G Davis, C Roebuck, M Abbott, P Graham, D Clements, B Booker, A Bishop, J Bishop, W Loughlin, M Harris, C Harris, M Green, R Teague, M young, S Nicholls, D Gaspari, S Marsland, J Pomeroy, M McKenzie, A McKenzie, A Short, B Short & K Mortimer.
Apologies:
Ray Kerin, Graeme Kruger, Bruce Lucas & Chris Finlay.
Minutes and Actions of this meeting
Item Action Owner
Minutes
Apologies given for loss of last year’s AGM minutes. Apparently last year’s Secretary passed on all paperwork to new Secretary (who being unable to attend meetings was replaced with Wendy Adams in July 2006) who said she doesn’t have them.
Financial Report
Report presented by Dave Gilbert, Invested funds $8856.43. Moved by Jeff Tapfield
Second by Wendy Adams
Presidents Report
Thank you to Steve & Jane George for donation of 10 Dozen wine, we have 5 dozen left see Dave Gilbert for orders.
Jane George no longer available to make up flowers etc, Colonnades Florist will support us we support them. Jane is only doing weddings.
Spring Gully Foods sponsor for Adelaide L’aces Women’s team for $1500.00 to purchase uniform & equipment
Raine & Horne sponsor for Adelaide L’aces Women’s team for $250
Southern Districts Baseball club has successfully tendered for the Under 16 AA Australian Championships January 8th to 17th 2007. The last time these were held here was in 1991. Volunteers like Mick Abbott and Gary Maynard could be seen in the afternoon cleaning the grounds, emptying bins etc. Volunteers will be required for those types of duties, canteen roster and the bar roster, please put your name down if you can help.
SDBC has also successfully bid for a division of the Australasian Masters Games at Peregrine Park from 6th to 13th October 2007 with over 35’s, over 50’s and Women’s baseball games being played here.
Thanks to Dave Gilbert for his work as Treasurer and Wendy Adams for taking over Secretary position. Dave Gilbert is standing down – a new Treasurer is required.
Thanks to Trev Prior for running the 45 Club again and for the use of his home for meetings.
Election of Officers
President
Mal Sporne nominated by Bob Booker
All agreed. Members all voted in favour.
Wendy Adams nominated by Karryn Davis
All agreed. Members all voted in favour.
Karryn Davis agreed to position for 6 months with Wayne O’Loughlin to possibly take over if he sells his business
All Agreed. Members all voted in favour.
Committee persons
Andrew Adams, Geoff Davis, Mandy Harris, Phil Graham, Dean Clements, Janine & Alan Bishop, Mick Abbott and Jeff Tapfield
All agreed. Members all voted in favour.
Golden Oldie Award
Hideo Yokoi nominated and won award. Caps to be given to all Golden Oldie winners as recognition of award.
Investment Plan
Investment plan idea was sent out with annual Adelaide Aces member renewal to gauge interest, the suggestion was to purchase shares of approx $2000.00 as a deposit on a property which would be rented out with the rental income paying an interest only loan and maintenance provided by working bees of participating share holders. Property to be held approx 5 years and sold for profit.
Thirteen members expressed interest, member’s invited to discuss the merit of the plan and if Aces funds should be used to purchase 1-2 shares. Would have advice from Jeff Tapfield’s daughter as she owns Raine & Horne.
Question asked “Who is responsible for liability if unsuccessful?”
Answer -Shareholders responsible.
Heather Finlay requested to be on record as being against the idea.
Commercial property more viable than a Residential for tenant reasons.
Trustees have an obligation not to have all eggs in one basket.
Possible Conflict of Interest with familial relationship between Jeff Tapfield & Raine & Horne.
Aces members can decide today if Aces to be involved in this plan.
Aces members to vote.
Jeff Tapfield moved for Aces to investigate further to join in Investment plan.
Seconded by Mike Green.
Motion Denied.
Individual members who expressed interest may set up a syndicate personally and be put in touch with members who have run successful private syndicates previously.
Changes to Peregrine Park Inc
It has been proposed that the SDBC become the leaseholder for Peregrine Park. Originally, the Council had decided the grounds had to be Multi-use with various clubs having use of the complex. This rule has been relaxed and council recognizes that the grounds are dedicated Baseball grounds.
The Council has agreed to the club having full use of the grounds, it would be run by a Board of Directors. TeeBall, PeeWee, Winter ball and the Aces would be a part of this with SDBC.
The Aces committee has discussed this and can see benefits of this change, although there are some concerns on financial involvement/liability.
Mentioned that Winter Ball have decided to become affiliated members/tenant &and pay lease fees.
Are Aces agreeable to this idea an do we become;
1. A member. 2. A Tenant or 3. Hire when required.
Janine Bishop asked what costs would be.
We would need to submit proposal to SDBC on how many times we would use complex with an accompanying cost.
The motion to change PP Inc to SDBC Inc was passed at the Peregrine Park Trust AGM.
A benefit of being involved would be access to players Insurance while on the grounds (Winter Ball is covered by Public Liability not Insurance).
Board may have to insist on all clubs using complex to have insurance in place prior to use of grounds for legal reasons and Duty of Care.
TeeBall and PeeWee to have a seat on the Board.
Would generate an improved feeling of community and social benefit.
Board would consist of SDBC members and Presidents of each club
Membership of SDBC Inc would ensure an awareness that each group remained financially sound and that everyone agrees and is a part of future decisions.
Juniors are vital for the health of the Club and Park, this change would help them to feel part of whole community.
Needs to be a Corporate body to run the Park and have one bank account (instead of PPInc and SDBC having one each).
Board needs skilled people to liaise with Council to ensure continued funds for refurbishment such as the new floor covering etc. More likely to achieve this with a greater pool of members to draw on for the Board from each club.
All clubs using Peregrine Park are run individually and there is no cohesion between ground users, this would not be the case under the proposed system.
Do we vote now to leave decision to committee to decide or vote to have a special meeting of Aces members at a later date.
Heather Finlay moved to vote that Committee investigate further the subject of our Financial liability and our remaining autonomous.
All Agreed and voted in favour of motion.
General Business
The Aces have traditionally supported Juniors, Shane Marsland asked if Aces could contribute funds for junior playing tops and to realign Diamond 1 backstop and dugouts. The Committee decided to sponsor one Junior team for playing tops to value $750.00 and contribute $500 for Diamond 1.
We also donate $250 annually to Camp Quality and other projects.
Mal Sporne moved to continue these types of donations.
All Agreed and voted in favour of motion.
The Aces have changed the way we operate over the years and when we started there was only one team and it was a life membership. Since then Annual membership renewals have been brought in and Trip Fundraising allowed if a proposal is submitted to the committee and is agreed upon (Previously or trips were to be self-funded).
Spring Gully foods have sponsored L’aces for $1500.00 and Raine & Horne sponsored for $250.00. Plus fundraising with BBQ’s and Murder Mystery night.
Quiz night, Silent Auction and delivering hone Books have been successful fundraisers.
The Aces will change further on joining the Board if agreed upon. The Aces were begun to promote and participate in masters baseball, help Juniors and donate funds to charity. We were the first to have a Women’s Masters baseball team (perhaps in the world?) and the first to send a team to America.
Hideo is returning to Japan, it would be a good idea to give him a send off. Perhaps the Christmas family day at Belair National Park would be a good opportunity for his farewell.
Check to see if Hideo available on that date.
The idea is for the day to be a social get together in a central position for all Aces and to use the remaining drinks from the Quiz night, members to bring own meat and salads etc and Aces to hire 2 tennis courts. Wendy to book courts.
Aces Legend
No nominations this year, Trevor Prior suggested this could because no-one was aware or reminded about Aces Legends.
The Aces Legend can be nominated by any member and are voted on at the AGM.
The Aces Legend receives Life Membership, a Aces legend baseball cap and are in Hall of Fame on Aces Website.
Legends in Hall of Fame are Mal Sporne, Jane George and Stav George.
Nominations should be called for 2-3 months prior to AGM.
Nominees are not required to be playing members, can be a non playing member who has made a significant contribution to the Adelaide Aces.
Shane Marsland commented... at the last AGM if memory is correct (unfortunately minutes are not available/lost) the members voted not to fundraise for trips, if this have changed the Strategic Plan should be changed to reflect this. Why are Aces not following this plan? What are the funds in Aces account to be used for?
It was agreed at last AGM that any fundraising would be put into Aces accounts and that allocated fundraising had to be approved and any purchases using funds raised had to be approved by the Committee.
We are following Strategic Plan and using funds raised to purchase uniform and equipment.
A heated discussion ensued re fundraising and following the strategic plan and what did Aces have funds invested for if funds needed to be raised for women’s team and phoenix.
Jeff Tapfield presented idea that Aces would like to build covering structure over batting cage for all weather use and BBQ’s etc and if requesting a grant for the project we need to contribute an adequate portion for approval.
Funds in the Investment account to be kept for major development and funds for trips, charity donations etc to be raised during the year.
Shane Marsland said his questions had been answered.
Karryn and I decided we wanted to raise the funds to enter a Women’s Aces team in the PanPacs Masters at the Gold Coast to be able to purchase equipment and uniform to be used solely by the Women’s team instead of using the Men’s equipment which was to large. It was also proving difficult to interest women to play due to cost involved, particularly when their partner played and the idea was to encourage participation to get a Women’s Masters competition happening.
AGM closed 12.40pm
New Committee meeting
New Committee agreed to hold the next meeting at Phil Graham’s residence at 7.15pm on Wednesday 18th October 2006.
Karryn Davis moved to change the Aces Bank accounts from Australian Central credit Union to the ANZ bank.
All agreed and voted in favour of motion.
Discussion re hats and pins etc to give away or exchange at PanPacs and Visors for L’aces. Wendy to price visors. Karryn and Wendy to meet with Bronwyn ( Fleurieu Embroidery) to finalise L’aces playing and walk out tops.
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