| Author: |
Groucho |
| Dated: |
Wednesday, July 11 2007 @ 10:13 PM |
| Viewed: |
870 times |
|
 Adelaide Aces
Masters Games Teams Incorporated
CONSTITUTION - proposed amended constitution
Adelaide Aces
Masters Games Teams Incorporated
Constitution
1. NAME:
The name of the association shall be – ‘Adelaide Aces Masters Games Teams Incorporated’ hereinafter referred to as ‘The Aces’.
The Aces teams shall be named the Adelaide Aces and the Aussie Aces.
The Aces shall be an affiliated member of the State associations representing the sport played by the respective teams of the Aces.
2. OBJECTIVES:
The objectives of the association shall be –
[a] To promote participation in mature age sport.
[b] To develop the physical and social well being of all members by making it possible for them to participate in mature age sporting activities throughout
Australia and in International competition.
[b] To establish and maintain club rooms or other meeting places [and as long as
permitted remain a subtenant at Peregrine Park, Christie Downs] for the attainment of these objectives.
[c] To encourage co-operation among the Masters teams, towns and countries in carrying out the aims of participation by mature age people.
[d] To determine that in the carrying out of the objectives of the Aces there shall
be no discrimination against any member because of his or her political
beliefs, colour, race, creed or religion.
[e] To support junior baseball players that need assistance.
3. MEMBERSHIP:
(a) Members shall be persons who have agreed to accept the above objectives of
the association and who…
[i] wish to participate in mature age sport
[ii] have been accepted as members by a majority vote of the Management Committee.
[iii] have been included in the Register of members.
[iv] pay the required fee.
The committee shall have the power to fix and vary joining fees and subscriptions for members annually and to make rules to ensure the collection thereof. The committee may waive the payment of fees and subscriptions in cases of genuine hardship or where membership has been granted because of special circumstances. Such membership fees and subscriptions shall be ratified by members at the General Meeting.
All officers and members of the Management Committee shall be members of the Aces and shall not have to pay annual fees; this does not include participation fees or subscriptions for competition.
(b) Membership shall cease on
[i] resignation in writing delivered to the President or Secretary of the Aces.
[ii] on the decision taken by the Management Committee or a General Meeting by not less than two thirds majority vote
…a member shall be subject to immediate expulsion from the Aces
for any action which contravenes the objectives of the Aces.
…any appeal against such expulsion shall be decided. Once an
expulsion has been appealed against the decision of the
Management Committee shall be final.
4. LEGENDS:
[a] The committee is empowered to bestow Legend status upon any person who has been a member for ten [10] years or more and has rendered outstanding service to the Aces, that is to say that it is not an automatic appointment but an
honour for service on and off the field by a player, coach or committee
member.
[b] Legends shall be presented at the Annual General Meeting when their appointment is ratified.
[c] No more than two [2] Legends shall be appointed in any one year.
[d] Legends shall be entitled to freely take part in any or all the activities of the Aces without further payment of membership fees. This does not include playing fees, registration or competition fees on entering any competition.
5. OFFICERS:
Officers of the Aces shall be President, Secretary and Treasurer.
The Officers shall be elected at the Annual General Meeting, hold office for twelve [12] months and shall be eligible for re-election, if they wish to stand.
6. DUTIES OF OFFICERS:
[a] PRESIDENT:
The President shall preside at all General Meetings and meetings of the committee and shall conduct same with dignity and decorum, being conscious only of the objectives of the Aces.
[b] SECRETARY:
[i] The Secretary shall give notice of all General Meetings and meetings of the
Aces when directed to do so by the Committee.
[ii] Shall record accurate minutes of all meetings.
[iii] Shall be responsible for the custody of books, journals and all documents
belonging to the Aces.
[iv] Shall make all books and records of the Aces available for the auditor or
any member of the committee.
[v] Shall conduct correspondence and perform such other duties as the
committee may from time to time direct.
[c] TREASURER:
[i] Shall pay into the account of the Aces at its bank or credit union account
all monies and cheques received on behalf of the Aces.
[ii] Shall keep proper records of all sums received and expended by or on
behalf of the Aces and all matters pertaining to such receipts, payments,
funds, liabilities and transactions of the Aces.
[iii] Shall prepare and submit to the Annual General Meeting of the Aces in
each year a duly audited annual statement of the accounts of the Aces
made up to and including the 30th of June in each year.
[iv] Shall submit a financial statement showing all receipts, payments and
current balances of Aces finances at each meeting of the committee.
7. COMMITTEE OF MANAGEMENT:
[a] There shall be a Committee of Management herein referred to as the
“committee” which shall comprise the elected Officers and not less than four [4] committee persons and no more than ten [10] committee persons [including the
team representatives], who shall be elected at the Annual General Meeting.
The committee members shall hold office for twelve months [12] and shall be
eligible for re-election if they wish.
[b] The committee shall be responsible for the general management of the Aces and
shall provide administration and control of the affairs and property of the Aces.
8. POWERS OF THE COMMITTEE
The association shall have all the powers mentioned in section 25 of the Associations Act, 1985.
The committee shall have the power to:
[a] Buy, take on lease, or otherwise acquire any real or personal property for the
purposes of the Aces.
[b] Sell, or otherwise dispose of all or any of the real or personal property of the
Aces.
[c] Let all or any portion of the real or personal property of the Aces for such term,
at such rentals and generally upon such terms, conditions and agreements as
may be deemed reasonable by the committee.
[d] Invest any monies of the Aces in any investment product or account, such
investment to be made as a prudent trustee would under the terms of the
Trustee Act 1995. With the power to vary such investments from time to time
for or into other investments of a like nature.
[e] Attend generally to all matters affecting the welfare of the Aces including the
implementation of a five year action plan.
[f] Authorise three [3] official bank signatories who shall be the President,
Secretary and Treasurer. Any two [2] of these three [3] to operate the account. [g] Appoint and/or dismiss all paid officers or servants of the Aces and define their
duties and terms of their employment.
[h] Fix salaries, remuneration or honorarium of all persons receiving same.
[i] Appoint any member to fill any temporary committee vacancy that may occur
during the year.
[j] Make rules or bylaws consistent with this Constitution for the regulation of its
own proceedings and for defining the powers and duties of the subcommittees
or officers of the Aces and for the government of the Aces generally, such
rules or bylaws shall be recorded in the minutes of the Aces.
9. SUBCOMMITTEES:
The committee shall have power to appoint subcommittees for specific purposes. The President and Secretary shall be ex-officio members of all subcommittees. The committee shall have the power to review and amend actions of its subcommittees.
10. COMMITTEE MEETINGS:
[a] The committee shall meet at least four [4] times a year or as required if a trip is
being planned and the interval between meetings shall not be more than three
[3] months.
[b] If any committee member shall be absent from three [3] consecutive meetings
without an apology the committee shall terminate his or her appointment and
shall appoint a new committee person.
[c] Committee members shall receive at least seven [7] days notice of all meetings.
[d] Two [2] committee members plus two [2] officers shall constitute a quorum at
committee meetings.
[e] The President and in his or her absence a person nominated by the committee shall preside at all committee meetings of the Aces.
[f] If the Secretary shall be absent from a committee meeting the committee shall appoint a minute secretary to record accurate minutes of the meeting.
11. GENERAL MEETINGS – ANNUAL AND SPECIAL:
[a] An Annual General Meeting of the association shall be held during the month of October and shall be open to all members and any other person who wishes to attend.
[b] The Annual General Meeting shall:-
[i] Confirm the minutes of the previous Annual General Meeting and of any
Special General meeting held during the year, if any.
[ii] Receive and adopt the Annual report of the retiring committee.
[iii] Receive and adopt the Annual Financial Report of the Aces as certified by
the official auditor.
[iv] Elect the three [3] officers of the Aces.
[v] Elect the committee members for the next twelve months.
[vi] Appoint an auditor as recommended by the committee.
[vii] Transact any other business of which at least fourteen [14] days prior
notice is given in writing, to the Secretary.
[c] Special General Meetings may be called at any time by the President or at the
request of at least ten [10] members of the Aces, provided at least fourteen [14] days prior notice is given to all members and the business to be discussed is detailed in the notice of the meeting.
[d] The President or in his or her absence a person selected by the committee shall
preside at the General Meetings of the Aces.
[e] If the Secretary is absent from a General Meeting a person selected by the Committee shall record accurate minutes of the proceedings of the meeting.
[f] Ten [10] members, including two [2] officers, present at an Annual or Special
General Meeting shall form a quorum.
12. VOTING:
[a] At all General meetings of the Aces, official members present shall be entitled
to one [1] vote each. No proxy votes will be allowed.
[b] At all meetings of the Committee all officers and Committee persons present
shall be entitled to [1] vote each.
[c] At all General meetings and Committee meetings of the Aces the President or
person acting as President shall have a casting vote, as well as a deliberate vote,
where there is an equality of the vote.
[d] All elections shall be decided by a show of hands.
13. MINUTES:
Accurate minutes of all General and committee minutes of the Aces shall be kept and shall be available to any official member at any time.
14. FINANCE:
[a] The committee shall ensure that proper detailed records are kept of all sums
received and payments made on behalf of the Aces.
[b] The committee shall open an account in the name of the Adelaide Aces Masters Games Teams (Inc) at a bank or credit union and ensure that all monies
received by the Aces are deposited to that account.
[c] All accounts rendered for payment by the Aces shall be authorised and passed
for payment by the committee.
[d] The committee shall have the power to open special Trust accounts for specific
projects from time to time.
[e] The President, Treasurer and Secretary shall be the signatories for banking and
other purposes.
15. AUDIT:
As soon as practicable after the 30th of June each year the accounts of the Aces shall be audited by the nominated auditor and the auditor shall report on same to the committee and in turn to the Annual General Meeting.
16. ASSETS:
No part of any Aces asset shall be given or transferred in any way to any one unless the transaction has the approval of the full committee.
17. PUBLIC OFFICER:
The committee shall annually appoint a person, other than the auditor, to be the Public Officer of the Aces and may revoke such appointment if necessary. Such appointment to be ratified at the Annual General Meeting.
18. ALTERATIONS TO THE CONSTITUTION:
[a] Alterations to the constitution may only be made at the Annual General
Meeting by a resolution passed by two thirds majority of those present and
entitled to vote.
[b] At least one [1] calendar month’s notice of the proposed alterations shall be
given to all official members.
19. DISSOLUTION OF THE ASSOCIATION:
[a] Any decision to dissolve the association shall be by a special resolution at a duly convened meeting called specifically for that purpose.
[b] The Association shall not be dissolved except by approval of not less than
two thirds members present and voting at a meeting called for that purpose of which not less than one calendar month’s written notice including notices of the special resolution has been given to all members.
[c] on discussion all property whether real or personal remaining after the payment of all debts and legal liabilities shall be transferred to other non- profit sporting organisations situated in South Australia and who are committed to the advancement of identical or similar objectives.
|
|
 |
|
